GREAT MARLOW SCHOOL BOAT CLUB

Contact: c/o Great Marlow School

Bobmore Lane

Marlow SL7 1JE

 

The GREAT MARLOW SCHOOL BOAT CLUB gather and process your personal information in accordance with this privacy notice and in compliance with the relevant Data Protection Regulation and Laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

This policy is updated as necessary. The latest version is published on this page. This website privacy policy was updated on: Thursday, 24th May, 2018. The policy will govern the privacy of both, individuals that contact GREAT MARLOW SCHOOL BOAT CLUB, and the privacy of our members.

Information Collected:

The GREAT MARLOW SCHOOL BOAT CLUB processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice. The personal data that we collect from you is:

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• Name

• Date of Birth

• Home Address

• Email

• Home Telephone Number

• Mobile Telephone Number

• Medical Conditions

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We collect information in the below ways:

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• Membership forms

• Code of Conduct

• Gift Aid Declaration

• Events

 

Personal Information:

The GREAT MARLOW SCHOOL BOAT CLUB takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below:

• We collect your personal data in the performance of a contract or to provide a service

• We collect and store your personal data as part of our legal obligation

• We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer or prospective member and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.

 

Any personal information that is provided to us, will never be leased, distributed or sold to third parties, unless we have your permission, or the law requires us to. The personal information that we hold about you is stored and processed under our Data Protection Policy, in line with the Data Protection Act 1998.

Your Rights:

You have the right to access any personal information that the GREAT MARLOW SCHOOL BOAT CLUB processes about you and to request information about:

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• What personal data we hold about you

• The purposes of the processing

• How long we intend to store your personal data for

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If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect. Information Security Any information that we hold is stored securely. In order to prevent any unauthorised disclosure of access to your information, we have implemented strong physical and technical security safeguards, to mitigate this risk. The GREAT MARLOW SCHOOL BOAT CLUB staff adhere to stringent procedures to ensure we process all personal data in compliance with the Data Protection Act 1998.

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You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we will ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

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Should you wish to continue to receive information, as a benefit to your membership, you must OPT IN. We have sent out requests for you to OPT IN but if you have not received this please email:  rowing@gms.bucks.sch.uk  for more information.

Every effort has been made to ensure that www.gmsboatclub.co.uk remains secure, in order to mitigate against any unauthorised control or alteration. When communicating with us, by way of our contact form or any clickable link, you do so at your own risk. This includes, but not limited to, the personal data which you have either been requested to provide or not.

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Safeguarding Measures:

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The GREAT MARLOW SCHOOL BOAT CLUB takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction.

 

Legitimate Interests:

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As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis.

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How Long We Keep Your Data:

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The GREAT MARLOW SCHOOL BOAT CLUB only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We will keep members data for the duration of being a member and thereafter as a member of our Alumni, unless they withdraw their consent.

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Cookie Notice:

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A ‘cookie’ is a small piece of data sent from a website and stored on the user’s computer by the user’s web browser while the user is browsing. When you visit a site that uses cookies for the first time, a cookie is downloaded onto your computer/mobile device so that the next time you visit that site, your device will remember useful information are widely used in order to make websites work, or to work more efficiently, and our site relies on cookies to optimise user experience and for features and services to function properly. Most web browsers allow some control to restrict or block cookies through the browser settings, however if you disable cookies you may find this affects your ability to use certain parts of our website or services.

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Social Media:

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We occasionally arrange filming or photographs for use on our Social Media or other communications.

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Lodging A Complaint:

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The GREAT MARLOW SCHOOL BOAT CLUB only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint.

Whilst we endeavour to provide quality and safe external links, visitors to the website are advised to adopt a policy of caution before clicking any external and/or third-party link, appearing throughout this site. Despite our meticulous curation, GREAT MARLOW SCHOOL BOAT CLUB cannot guarantee or verify the contents of any externally linked websites. By clicking through on any external link present on www.gmsboatclub.org.uk the visitor assumes the risk and full liability of visiting those third-party sites. GREAT MARLOW SCHOOL BOAT CLUB cannot be held liable for any damages of implications, as a result of this action.